Managed Offices

Operated office : Definition, operation and benefits

The operated office is a type of private workspace at the crossroads between coworking space and traditional offices. Find out here what you need to know about this new concept in the world of work and how it can boost your business activities.

What is the operated office?

The operated office is an innovation in the world of workspaces. It provides companies with independent, private workspaces, with benefits and services included.

The operated office concept was introduced to the market by operators such as Hiptown. Since then, it has rapidly gained in popularity, becoming a must-have trend in flexible office space by 2022.

However, the Covid-19 pandemic as you must know has certainly played a key role in the success of the operated office by accelerating the need for businesses to have convenient and secure working options with a degree of flexibility.

Indeed, the uncertainty generated by the pandemic has led companies to look for more flexible solutions to adapt to rapid changes in the health situation. The Operated Office offers just such flexibility, enabling companies to adapt more easily to unforeseen events, while guaranteeing security for their employees and their business.

The operated office is therefore a practical option for companies looking for private, well-equipped workspaces, without the constraints associated with managing an office.

Interestingly, the operated office concept is not only popular with start-ups and SMEs. It’s also popular with large companies looking to save on flexible office rental costs while offering their employees pleasant, professional workspaces.

Operated offices and coworking: what are the differences?

The operated office and coworking are similar concepts, but with some notable differences. Unlike coworking, the operated office is an independent, private professional setting that offers a high degree of convenience, with services included in the rent.

It is often rented under a service contract. Companies can rent workspaces that are exclusively reserved for them, benefiting from flexible office space and certain services. These services include maintenance, cleaning, Internet access, etc.

Coworking, on the other hand, represents workspaces shared by several companies or freelancers. These shared workspaces, based on the coworking concept, offer a collaborative working environment and the opportunity to exchange ideas with other professionals.

Common spaces are more numerous in a coworking environment. These can be meeting spaces, relaxation areas, collaboration spaces and so on. However, these coworking spaces are not exclusive to any one company; they are used by all members.

In terms of flexibility, the operated office offers more options. Companies can choose the duration of their contract, and the services offered can be tailored to their specific operations and needs. Coworking spaces, on the other hand, are better suited to companies looking to develop their professional network and work in collaborative spaces.

Finally, the operated office is an ideal choice for companies looking to retain their identity while enjoying maximum flexibility and ease. Coworking, on the other hand, is more suited to companies looking to work in dynamic, collaborative spaces.

How much does an operated office cost?

There are currently around 250 operated office offers in Paris, ranging from 100 to 2,700 square meters. These office spaces typically rent for between 1.6 and 1.8 times more than a standard commercial lease perimeter.

Unlike conventional leases, the rental price of an operated office is often calculated per shift rather than per square meter. This means that the size of the operated office and the services offered are the main factors that establish and fix its price.

In Paris, the average price of an operated office is €965 per square meter per year per position. However, this price can vary considerably depending on location, services offered and space size.

It is therefore essential to understand the various options available in addition to the different services, and to consider your cost and flexibility requirements before renting an operated office.

What’s more, it can also be advantageous to compare the different office offers and services operated to find the most advantageous option in terms of costs and services.

It’s also important to consider additional costs such as maintenance fees, taxes, utilities and insurance, all of which can contribute to the total cost of renting an operated office.

The operated office: a solution that meets market needs

In 2021, it has become clear that companies are looking to be more flexible in their approach to workspaces. According to the figures, almost 28% of companies are looking for fewer workstations than employees.

This presents an opportunity for independent space service providers, who can offer spaces tailored to the needs of businesses, adapting to the growing trend towards telecommuting.

It’s also interesting to note that 30% of companies are looking for independent offices in 2021, and 90% are looking for an adaptable contract. This combination of independent office space and flexibility has become crucial for businesses, which is why the operated office market has seen significant growth.

In 2022, we saw an increase in the number of Bureau services operated according to bureau-opere.com, with new players offering innovative solutions. Since 2019, the number of Bureau opere services on various platforms has tripled.

There are now hundreds of spaces available, ranging from 100 to 2700 square meters, and they are no longer limited to Paris in France. Lyon and Marseille have also become popular destinations for flexible office services.

Flexible office options via service provision agreements are becoming increasingly popular on the market. They sit alongside more traditional leasing solutions. Operated Offices respond to the issues and needs of decision-makers and business leaders by combining flexibility and corporate culture.

What services are included in the rental of operated offices?

Offices operated in France generally include a variety of services for tenants. These include :

• Flexible contracts, even ultra-flexible service contracts
• Maintenance of air conditioning, gas and fire safety systems
• Multimedia equipment and items for meeting rooms and network equipment
• Very high-speed Internet connection and wifi as well as network cabling
• A fully-equipped team kitchen with coffee machines.
• Charges (EDF, WATER, etc.) for private areas and common spaces and all taxes
• Installation and management of a badge access system
• Maintenance and cleaning services, as well as waste sorting
• An office manager to support the tenant company in management and community management
• Concierge services to assist tenants and exclusive partnerships
• Mail reception and dispatch
• Insurance to cover premises-related risks
• Furnishings adapted to tenants’ needs and often co-designed with them;
• Car, motorcycle and bicycle parking

These services can vary according to location and operator. It is therefore important to check the services included in an operated office offer, as well as your requirements, before signing a rental contract.

Who is the new office designed for?

The operated office is an increasingly popular solution for businesses, thanks to its flexibility and independence. It mainly targets corporate decision-makers, executives and BU (Business Unit) managers who are looking to save time and focus on their overall strategy and the company’s performance in its core business.

For growing companies, the operated office is an ideal option for expanding their business while remaining flexible. It’s also the ideal solution for companies in transition, looking for a place to stay while they wait for work to be completed or their lease to expire.

Start-ups and SMEs, as well as companies wishing to establish hubs in different cities, can also benefit from this innovation of spaces. They can create their own corporate DNA and culture. Similarly, companies wishing to provide flexible office space for their regional teams can also benefit from the independence that the operated office offers.

Why choose Bureau Opéré?

The operated office is a concept that offers many advantages for business managers.

MAXIMUM FLEXIBILITY

Operated offices are the ideal option for companies that need flexibility in their workspace. With shorter commitment periods than traditional commercial leases, they can adapt quickly to changes in their business.

Flexible notice periods also enable companies to vacate premises at their convenience, without being tied to long-term commitments. What’s more, the offices we operate offer a high degree of flexibility in terms of management, leases and services.

TURNKEY OFFICE LEASING MADE EASY

Operated office leasing greatly simplifies the lives of businesses by offering ready-to-use workspaces. With services such as equipment, supplies and invoices included in the rental contract.

Offices operated in this way are equipped with everything they need to operate efficiently. So they’re quick and easy to set up.

CONSIDERABLE TIME SAVINGS

Operated offices save companies a considerable amount of time by making it easier to find premises, fit them out and manage suppliers and invoices. This allows company directors to devote more time to managing their accounts and communicating with their team and their various needs.

Businesses can also save time by not having to spend hours searching for suitable premises. What’s more, managing suppliers and invoices is also simplified. So they can devote more time to the key aspects of their business.

OVERALL COST REDUCTION

Operated offices enable companies to reduce their costs compared to a traditional lease by including services. They can save money by paying only for the workstations they need, rather than for unused space.

Prices are calculated on a per-workstation basis, reducing costs while enjoying the benefits of shared workspaces.

They can also save money by sharing the costs of equipment, supplies and services with other companies. What’s more, the offices they operate are often located in modern, stylish office buildings. This enables them to benefit from professional workspaces at an affordable cost.

CONFIDENTIALITY FOR SENSITIVE COMPANIES

Operated offices offer privacy for companies with specific security and confidentiality needs. Private spaces enable them to work in complete security. They can also opt for these private workspaces to guarantee the confidentiality of their business.

Operated offices also offer secure storage solutions for sensitive documents and equipment. Companies can benefit from the confidentiality offered by operated offices, and work side-by-side while maintaining flexibility and business confidentiality.

IMPROVING EMPLOYEE WELL-BEING

Operated offices are designed to encourage creativity, exchange and well-being at work. They are therefore an excellent way for companies to earn points with their employees and build loyalty. What’s more, an operated office also promotes well-being in the workplace, with relaxation areas, gyms and green spaces.

Employees can benefit from quality services, such as catering, which contribute to enhancing their work experience. In addition, these workspaces can be used to organize events and activities, strengthening team cohesion and reinforcing the corporate culture.

CREATING A CORPORATE CULTURE

Operated offices can also help growing companies reinforce their image, DNA and culture. They can use these customized workspaces to create an environment that reflects their identity and culture.

How can the Operated Office help to increase the value of real estate assets?

The Operated Office is an effective way to enhance the value of real estate assets. It’s a solution for post-Covid spaces that meets the needs of owners and landlords. It also meets the needs of tenant companies, employees and local communities.

FOR PROPERTY OWNERS AND LESSORS

The Operated Office is an ideal solution for owners and lessors who wish to give a new dimension to their property. Through complete rehabilitation and reinvention, buildings that no longer meet today’s needs can be transformed into modern, efficient workspaces that do.

In fact, the new office enhances the value of this type of property through improvements in functionality, design and energy efficiency.

As a result, buildings become more attractive to tenants, and the market value of office buildings increases. It’s a wise investment for owners and lessors who want to improve their real estate assets.

FOR TENANT COMPANIES

Operated Office allows tenant companies to retain their corporate identity and culture. The office spaces are designed to meet the unique needs of each company, in order to enhance their performance and productivity.

This space and service solution enables companies to concentrate on their core business, while benefiting from an optimal working environment.

Gone are the worries of property management; the operated office takes care of all the tasks involved in fitting out and maintaining the premises. Companies can focus fully on their business, while enjoying professional spaces tailored to their needs.

FOR EMPLOYEES

The Office operates to improve working conditions for employees. Workspaces are designed to be ergonomic and inspiring, promoting productivity and employee well-being. Employees can work in better conditions, helping to reduce stress and the risk of musculoskeletal disorders.

Workspaces are also designed to support exchange and collaboration, reinforcing group dynamics and team spirit. It’s a solution that enables employees to concentrate on their work. What’s more, they benefit from an optimal working environment, helping to enhance their satisfaction.

FOR LOCAL COMMUNITIES

The establishment of an Operated Office, whether in urban or rural areas, has a positive impact on local communities. It helps boost the local economy by creating jobs and attracting businesses and investors. What’s more, the operated office encourages the establishment of innovative and growing businesses, contributing to the city’s economic resilience.

This also facilitates local activities, helping to strengthen the vitality of the community. Local real estate investments are also stimulated by the creation of an Operated Office. They offer investment opportunities for local players and businesses.

Who are the players behind the Bureau Opéré in France?

There are a large number of operators in the Bureau Opéré market in France, each offering similar services, but with their own unique characteristics.

THE NEW OFFICES

Les Nouveaux Bureaux (LNB) distinguish themselves by owning the space they transform and operate. These French operators have some fifteen spaces in prestigious locations across France, ranging from 200 to 2,000 m². They focus on customizing each area to meet the needs of each customer.

Indeed, at Les Nouveaux Bureaux, customer service is paramount, and they go to great lengths to offer a tailor-made office. This enables them to offer a range of operated offices tailored to the needs of each company, with à la carte services for each occupant. They are a key player in the Paris operated office market.

HIPTOWN LOVES YOU (YOU ARE HERE …;-)

Hiptown is also one of France’s operators of operated offices, present in many regions of France. Since 2019, it has been a player in the coworking market, offering turnkey solutions with all benefits and services included.

Flexible office rental contracts are being replaced by services. These services include space rental, layout, access control, insurance, furniture, coffee, internet, cleaning, etc. Offices are flexible and can be customized on a white-label basis.

In addition, Hiptown helps companies find workspaces that suit their needs. It co-creates spaces with decision-makers, taking into account their sector of activity.

It also takes into account the choice of details such as furniture and decoration to ensure a match with the company’s values. This method creates work areas that reflect the culture and values of each company.

As demand for corporate independence and flexibility increases, new players are emerging on the flexible office market. These players, along with a number of others already established in France, are helping to enhance the value of real estate assets and the companies that call them home.

This evolution in supply has a considerable impact on the sector’s business model. It also affects the entire value chain, from property management to investment.

Clearly, this transformation will continue to create value for all involved. By 2023, we can expect to see even more players offering these types of solutions, responding to the growing demand for greater flexibility.

The Operated Office is an innovative concept that makes it possible to adapt the workspace by offering included services.

Companies are looking for flexible business options to adapt to the rapidly changing health situation caused by the Covid-19 pandemic, and the Bureau Opéré offers this adaptability.

It guarantees security for their employees and their business. There are many players on the market, each offering similar values, but with different DNAs. So it’s important to assess your company’s needs carefully before choosing the most appropriate space solution.

FAQ

WHAT IS THE OPERATED OFFICE?

An operated office is a turnkey business location offering a range of benefits and services. It is made available in the form of a service contract, and allows users total independence. The operated office concept is often a practical solution for companies looking for workspace without the constraints of office management.

WHAT OTHER TYPES OF OFFICE SPACE ARE AVAILABLE APART FROM THE OPERATED OFFICE?

There are a number of options for companies looking for flexible professional spaces outside an operated office. These include private offices in coworking spaces, on-demand meeting rooms, shared professional spaces, virtual offices and temporary workspaces.

Each of these options has its own advantages and disadvantages. So it’s important to assess your company’s needs before choosing the most suitable office.

WHAT ARE THE ADVANTAGES OF USING AN OPERATED OFFICE?

The operated office offers many benefits for businesses. As explained here, these include: well-equipped spaces, flexible rental options, included services such as internet access, cleaning, and maintenance, independence for users, and billing simplicity with a single monthly invoice.

These benefits can help companies focus on their core business, without worrying about workspace management.

This operated office concept has become a must for companies looking for independent, well-equipped flexible workspaces, without the constraints associated with managing an office.

WHAT TYPE OF CONTRACT?

The office-operated / turnkey contract is a service provision contract with generally 1 month’s deposit and between 12 and 36 months’ commitment.